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Infotechtion-ARM (i-ARM) for Microsoft Purview

Enhance Data Governance and Security with Infotechtion-ARM (i-ARM) for Microsoft Purview

 

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Infotechtion-ARM

Infotechtion-ARM is a cutting-edge software extension for Microsoft Purview that enhances data security and governance across hybrid environments, including on-premises systems, Microsoft Cloud, and other platforms. By delivering real-time sensitive data insights and automating the enforcement of governance policies, Infotechtion-ARM helps organizations reduce risks, ensure compliance, and streamline operational workflows.

Designed to meet stringent global standards such as ISO15489, ISO16175, and SEC17a-4, it empowers organizations to manage sensitive data and long-term records safely and effectively. Whether you’re securing critical business information or addressing regulatory requirements, Infotechtion-ARM provides the tools and automation needed to maintain a compliant and resilient data environment.

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Addressing Cloud Data Security and Compliance Challenges with Infotechtion

As organizations adopt cloud platforms and applications, they face significant challenges in Data Governance and Data Security. Managing sensitive information, meeting compliance requirements, and ensuring consistent data lifecycle governance are critical to business operations. These challenges include:

  • Visibility: Many businesses struggle to uncover “dark data” hidden across on-premises and cloud environments. This unclassified and unprotected data poses risks to confidentiality, privacy, and retention policies.
  • Consistency: Governance controls often vary across data sources, creating gaps in applying uniform classifications. Aligning these controls with privacy regulations, data security standards, and third-party solutions like Iron Mountain Policy Center, Virgo, and Filerskeepers becomes a complex task.
  • Accessibility: Limited insights into data usage, lineage, and disposition throughout its lifecycle hinder compliance and operational transparency. Without defensible evidence, organizations face difficulties during audits and risk management.
  • Efficiency: Relying on manual processes like custom dashboards, scripts, and reports drains technical resources, making data remediation and compliance activities time-intensive and costly.

Businesses recognize that effective data classification and policy enforcement are vital to reducing privacy risks, preventing data leaks, and ensuring regulatory compliance. Retaining critical records such as contracts, intellectual property, and employee files is a priority for compliance frameworks, and a scalable classification system is key to making data-centric security actionable.

With a strategic focus on Data Governance and Data Security, organizations can build robust solutions to manage sensitive information, align with compliance requirements, and ensure operational efficiency. These efforts not only safeguard sensitive data but also enable businesses to scale confidently in an increasingly regulated digital landscape.

Infotechtion ARM (i-ARM) for Microsoft Purview: The Ultimate Solution for Data Governance and Data Security

Infotechtion ARM (i-ARM) is the only product built directly on Microsoft Purview, providing an integrated and seamless platform for managing information protection and lifecycle governance. It is specifically designed to address the complex needs of modern enterprises by enhancing Purview’s native capabilities, offering powerful tools to manage sensitive data, ensure compliance, and streamline governance processes across multicloud and on-premises environments.

i-ARM supports all stages of an organization’s data governance and protection maturity journey, offering key capabilities that set it apart as an indispensable solution for organizations striving for robust Data Security and Governance.

Comprehensive Capabilities of Infotechtion ARM

  • Retention and File Plan Synchronization:
    Save valuable time and increase accuracy by establishing and synchronizing retention schedules and file plans. i-ARM reduces administrative overhead and ensures compliance with retention and privacy regulations.

  • Advanced Classification of Data:
    i-ARM classifies redundant, obsolete, and trivial (ROT) data, Sensitive Information Types, and Retention Labels to minimize risks, reduce attack surfaces, and ensure content protection.

  • Multicloud Governance:
    Manage and apply labels for protection and governance seamlessly across Microsoft 365, Azure Files, SharePoint, and other cloud platforms. This unified approach offers a single pane of glass for compliance activities, enabling holistic oversight and control.

  • Data Lifecycle Analytics and Reporting:
    Generate detailed reports to track governance progress, quantify the success of compliance initiatives, and uncover opportunities for improvement. Analytics and insights from i-ARM help justify investments in Data Governance and Data Security strategies.

  • Simplified Disposition Management:
    Automate the classification and disposition of data, reducing manual intervention and user burden while ensuring sensitive information is handled securely and in line with compliance requirements.

Extending Microsoft Purview’s Capabilities

i-ARM is engineered to complement and enhance Microsoft Purview’s technical and functional strengths, addressing the limitations of traditional approaches to information governance. By enabling visibility, improving governance accuracy, and bolstering compliance, i-ARM ensures your data remains secure and managed in its native environment.

Built directly on Microsoft Purview, i-ARM integrates seamlessly with your existing infrastructure, making it future-proof and aligned with Microsoft’s evolving roadmap. This deep integration ensures your organization benefits from ongoing innovations while maintaining a consistent and familiar experience for users and administrators.

Why Choose i-ARM?

Infotechtion-ARM provides unparalleled advantages for organizations:

  • Future-Ready Data Governance:
    With native integration into Microsoft 365, i-ARM ensures compatibility with future schemas, technologies, and compliance requirements.

  • User-Friendly Experience:
    i-ARM delivers an intuitive and consistent experience, making it easier for both users and administrators to adopt and manage governance practices.

  • Enhanced Data Longevity:
    Data management and protection persist longer than Purview’s out-of-the-box capabilities, ensuring your investment continues to deliver value over time.

  • Alignment with Microsoft’s Roadmap:
    i-ARM leverages Purview’s native capabilities and adheres to its roadmap, providing unmatched synergy with Microsoft’s ecosystem.

Flexible Licensing Options

Infotechtion-ARM is available on an annual subscription basis, with all features designed to meet your unique Data Governance and Data Security needs. Each component of the i-ARM product suite can also be licensed separately, offering flexibility to address specific requirements.

Infotechtion-ARM is more than just a software solution—it’s a partner in your organization’s journey to achieve comprehensive Data Governance, minimize risks, and maximize the value of your Microsoft Purview investment. By bridging the gap between advanced technical capabilities and real-world governance challenges, i-ARM empowers organizations to confidently navigate the complexities of modern data protectio

Infotechtion-ARM Services to Embed and Sustain Microsoft Purview

Infotechtion-ARM (i-ARM) is a comprehensive solution designed to cater to diverse Data Governance and Data Security needs, helping organizations embed and sustain Microsoft Purview seamlessly into their operations. Scalable, flexible, and powerful, i-ARM addresses the challenges of managing information governance across on-premises, hybrid, and multi-cloud environments.

Infotechtion-ARM leverages a collaborative approach, integrating with Microsoft Purview and partnering with MISA (Microsoft Intelligent Security Association) experts to deliver unparalleled compliance and governance capabilities.


Key Features and Benefits

  • Customizable Framework for Governance
    i-ARM provides a flexible and configurable framework that empowers organizations to define configurations, rules, and workflows tailored to their business objectives and regulatory requirements.

  • Advisory Services for Secure Deployment
    Infotechtion delivers expert advisory services to implement a secure, cloud-based platform leveraging Microsoft Azure and Purview. These services enable organizations to achieve end-to-end visibility and control over their data estate, whether on-premises or in the cloud.

  • Intuitive Management Interface
    A user-friendly interface simplifies the management and monitoring of critical activities like data classification, labeling, retention, disposition, and auditing. Insights from unified audit logs and cold data scans are visualized through Microsoft Power BI for actionable governance.

  • Expert Guidance and Support
    Infotechtion’s certified consultants bring deep expertise and industry best practices to every project. From deployment to ongoing operations, their guidance ensures successful implementation aligned with your organization’s goals and compliance standards.


Value Beyond Activation

Infotechtion-ARM services go beyond basic product activation to deliver a comprehensive target operating model for Data Governance and Data Security. Customers benefit from:

  • Deployment services tailored to meet unique organizational needs.
  • Managed compliance services for ongoing governance and risk management.
  • Operational workflows and automation to sustain governance processes and reduce manual effort.


Added Value to Microsoft Purview

Infotechtion-ARM extends Microsoft Purview’s native capabilities by providing advanced operational governance features, enhancing its persistence and alignment with Microsoft’s roadmap. Key advantages include:

  • Persistent Governance: Long-term capabilities that outlast basic compliance tools.
  • Roadmap Alignment: Integration with Microsoft Purview’s evolving features ensures future-proof investment.
  • Seamless Integration: i-ARM aligns with Purview’s architecture, enabling a unified governance ecosystem.

Infotechtion-ARM empowers organizations to achieve scalable and sustainable governance by combining cutting-edge technology with expert-led services. This approach ensures not only compliance but also operational efficiency and strategic data management.

Below are examples of how i-ARM embraces and extends Microsoft Purview for advanced information governance requirements

Infotechtion-ARM Features related to Purview

Information Governance Requirement

Microsoft Purview natively manages content in Microsoft 365 with E5 or E5 IPG or Compliance add-on license

Infotechtion Advanced Records Management when needed to enhance Microsoft Purview functionality

Persistent audit log details matching record life-span

180 days with E3 license; 1 year with E5 license but can be extended to 10 years with additional license.

Infotechtion extends the storage of Purview’s audit log for the life of the record. Additional and custom metadata is captured for dashboards, analytics, and as part of disposition evidence.

Defensible disposition

Details of disposed items kept for maximum of seven years with limit of 16 million items per retention label.

Infotechtion extends this limit and keeps any custom metadata associated with records for an indefinite / customer defined period using the expanded Purview audit log.

Provide dashboards, analytics, and reporting

Limited reports available as part of Microsoft Purview Compliance Portal.

Infotechtion provides extensive analytics and reporting capabilities through dashboards and reports that combine information from across the 365 tenant. Additional reports are easy to define using the extended audit log and Power BI reporting tools.

Manage record terms centrally with a file plan

Single, flat structure file plan supported (no hierarchical terms).

Infotechtion integrates with external retention providers (Virgo, IM Policy Center) to synchronize their retention schedules with Microsoft Purview. We believe that these tools are the best way to manage retention schedules in large organizations.

Disposition Management for Microsoft 365 records

Purview presents records to records managers one at a time for disposition decisions.Manual reviews are extremely cumbersome and not scalable.

Infotechtion aggregates records and presents them to users on predefined schedules for disposition decisions. This is supported via email and dashboards and can involve thousands of records to be disposed of or have their retention lives extended simultaneously.

Provisioning for new Microsoft Teams, SharePoint sites, or Azure file areas

No native support for custom templates with compliance-by-design built into provisioned sites.

Infotechtion provides a provisioning solution for Microsoft Teams, SharePoint sites, file servers, and Azure file areas with built-in compliance controls.

Case Management with approval workflows and records management

No out-of-the-box functionality for advanced case management.

Infotechtion provides advanced case management solution for Microsoft 365 leveraging SharePoint, Planner, Power Automate, and Purview.

Manage and retain content stored in-place within the system

Native support for files and emails across all M365 workspaces – ODB, Teams, SPO, EXO, Yammer.

Extends Purview to support file servers, Azure files and blob storage. We extend Purview retention labels integration to AWS and other content services with the MSFT Multi-Cloud team.

Move file servers to Azure files and manage as records with immutability using Purview.

Natively support all files and emails in Microsoft 365 as records. Limited support for Azure files.

Extends Purview to Azure files and blob storage to make Azure a records management system. This enables file servers to be migrated to Azure, classified in transit, and managed as records through their lifecycle while available to users through a traditional File Explorer interface. Often with a lower cost than file shares.

Event Management for the disposition of Microsoft 365 records

Purview has the core capabilities to manage events related to retention triggers, but this involves programming to implement.

Infotechtion aggregates records associated with trigger events and orchestrates their presentation to users to manage disposition. This can involve thousands of records to be disposed and is often managed with document sets.

Management of physical records

No native support for management of physical records.

Infotechtion provides a connector to Gimmal LLC for physical records management. Integration enables search of related records in physical repository and Microsoft 365. Previously scanned items are viewable from unified search.

Allow for multistage disposition review

Natively supports per Label multistage disposition workflow.

Infotechtion extends the Microsoft Purview disposition process to enable many user-friendly disposition and reporting capabilities.

Other products within Microsoft Data Lifecycle Management family (Defender, Priva, Sentinel, DLP, etc.) are natively integrated.

Universal retention connector

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Persistent audit data

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Operational dashboards

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Data explorers

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Integrated file system

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Workspace provisioning

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Disposition management

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Frequently Asked Questions

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Let’s start an amazing project together. We’re excited to hear about your ideas and work with you to turn them into reality. Contact us today to get started.

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