Optimize Microsoft Purview with Infotechtion-ARM

Optimize Microsoft Purview with
Infotechtion-ARM for Scalable Data Governance

Enhance your data governance with Infotechtion-ARM by expanding Microsoft Purview’s functionality to SharePoint, fileservers, Azure Files, and other data storage solutions.

Optimize Your Microsoft 365 Data Management: Reduce Costs, Minimize Compliance Risks, and Boost Workplace Efficiency.

Many organizations still retain excessive information in Microsoft 365, creating numerous data management issues:

Skyrocketing Storage Expenses: Retaining unnecessary data causes storage costs to surge, potentially costing millions for large organizations.
Compliance and GDPR Risks: Excessive data retention, especially of sensitive information, exposes organizations to GDPR non-compliance and potential data breaches.
High E-Discovery Costs and Complexity: Excess data complicates e-discovery, increasing costs and slowing response times for legal and compliance investigations.
Reduced Productivity in the Digital Workplace: Employees wade through redundant, obsolete, and trivial (ROT) information, hindering productivity and complicating access to critical documents.
AI and Microsoft Copilot Misinformation: Outdated or redundant information results in inaccurate AI insights, impacting data-driven decision-making.

Effective data governance with automated retention policies, data classification, and information lifecycle management reduces costs, mitigates compliance risks, and improves overall data quality in Microsoft 365.

Improve Your Information Governance with Microsoft Purview Data Lifecycle and Records Management

As digital information grows in volume, variety, and velocity, so do associated risks and costs. Microsoft Purview Data Lifecycle Management and Records Management provide robust solutions to address these challenges effectively:

Automated Classification and Labeling: Manually and automatically apply retention, record, and regulatory labels across Microsoft Teams and SharePoint, ensuring that records and documentation are accurately classified for compliance.
Non-Record Deletion Policies: Automatically remove redundant, obsolete, and trivial (ROT) data from Teams, SharePoint, OneDrive for Business, and Outlook/Exchange. This reduces storage costs, simplifies data management, and minimizes compliance risks.

With Microsoft Purview’s advanced lifecycle management tools, organizations can streamline data governance, enforce retention policies, and maintain regulatory compliance across digital assets.

Accelerate Microsoft Purview Implementation with Infotechtion’s Best-Practice Templates

Infotechtion’s ready-to-use templates and blueprints make it easy to implement Microsoft Purview Data Lifecycle and Records Management swiftly and efficiently, aligning with industry best practices:

Conversations

Shorter Retention for Chats: Apply shorter retention policies to 1:1 and group chats in Microsoft Teams.
Longer Retention for Team Channels: Preserve posts and conversations in team channels with longer retention settings.
Retention for Meeting Recordings: Implement policies to manage and archive recordings of Microsoft Teams meetings.

Communication

Non-Record Email Deletion Policy: Efficiently manage emails that don’t qualify as records with an automated deletion policy.
Structured Email Management: Develop an information architecture that identifies and preserves emails marked as long-term records.
Employee Exit Process: Ensure seamless archiving of records to support efficient employee transition processes.

Files

Non-Record File Deletion: Apply a deletion policy for non-record files in OneDrive, Teams, and SharePoint to reduce storage costs.
Corporate Retention Classification: Automatically classify files according to the corporate retention scheme to ensure compliance.
Disposition Review Process: Establish a robust review process to audit and manage long-term records effectively.

Infotechtion’s Microsoft Purview solutions provide a streamlined approach to lifecycle management, enabling organizations to secure data, optimize storage, and support regulatory compliance across all digital assets.

Infotechtion: Transforming Global Enterprises with Automated Microsoft Purview Data Lifecycle Management and Records Solutions.

Infotechtion has a proven track record of guiding global enterprises to modernize and automate their data lifecycle management with Microsoft Purview. As industry pathfinders, we work closely with Microsoft Engineering to continually refine Microsoft Data Security and Lifecycle Management solutions for Microsoft 365 and beyond.

Success Stories

Automated Deletion of 1 Billion Files: Using Infotechtion’s approach, a major client now automatically deletes 1 billion files and emails annually, enhancing compliance and reducing storage costs.
$4 Million Savings: Another enterprise saved $4M by transitioning from a costly legacy content management system to Microsoft 365 and SharePoint Online for efficient records management.

Investment: Starting from USD 75,000 / EUR 75,000 (excl. VAT) for blueprint and proof-of-concept.

Infotechtion’s tailored approach empowers organizations to achieve scalable, automated, and compliant data management with Microsoft Purview solutions

Extend Microsoft Purview with Infotechtion ARM for Enhanced Data Governance Across SharePoint, Fileservers, and Azure Files

Utilize Infotechtion ARM to maximize the impact of Microsoft Purview by expanding its functionality to encompass SharePoint, fileservers, Azure files, and other systems. Our solution enables organizations to:

Identify and Eliminate ROT: Detect and delete redundant, obsolete, and trivial data, including duplicates, to reduce storage and streamline information management.
Automate Sensitivity Label Management: Review, adjust, and apply correct sensitivity label classifications across large volumes of data at scale.
Optimize Retention and Record Labels: Efficiently review and rectify retention and record labels to ensure compliance and align with organizational policies.
Classify Unlabeled Files at Scale: Implement classification at scale for files lacking labels, improving data governance and regulatory alignment across your data ecosystem

Energy Company Standardizes on Microsoft 365 for Streamlined Collaboration and Advanced Information Management

An industry-leading energy company has adopted Microsoft 365 as its unified platform for collaboration and information management. By leveraging the powerful suite of Microsoft 365 tools, the company has improved cross-functional collaboration, optimized document handling, and reinforced information governance, ensuring that all data remains secure, accessible, and compliant across teams and departments. This transition has helped standardize workflows, reduce data silos, and support the company’s commitment to operational efficiency and regulatory compliance.

Learn more about our success stories & case studies

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