Workplace Provisioning

Workplace Provisioning:
Automating Privacy by Design in Digital Workspaces

Streamline governance and compliance in Teams and SharePoint provisioning.

The Challenge of Governance in Workplace Provisioning

The widespread adoption of Teams and SharePoint in modern organizations has made collaboration easier, but it often comes at the cost of governance and compliance. With the ability for users to quickly set up new workspaces, the following challenges emerge:

Lack of Governance: New Teams and SharePoint sites are often created without adherence to corporate governance standards, leading to inconsistent structures and compliance issues.
Compliance Risks: Sites and Teams without retention policies, sensitivity labels, or security settings fail to meet organizational and regulatory requirements, exposing organizations to significant risks.
Inefficiencies in Manual Processes: Manually configuring governance settings, such as Hub associations, naming conventions, and retention policies, places a heavy burden on IT teams, increasing operational costs and delays.
Poor User Experience: Without predefined templates or structure, users encounter disorganized and poorly navigable workspaces, impacting productivity and collaboration.
Data Governance Gaps: Failure to enforce consistent Data Security and Data Governance measures across workspaces leaves sensitive and valuable data at risk of unauthorized access or mismanagement.

Infotechtion’s Workplace Provisioning Solution

Infotechtion’s Workplace Provisioning Solution provides an automated and streamlined approach to ensuring governance, compliance, and efficiency in the provisioning of new Teams and SharePoint sites. By embedding “Privacy by Design” into the deployment process, we help organizations establish consistent governance standards while enabling users to collaborate seamlessly.

Key features of the solution include:

Automated Governance Controls: Automatically apply Hub associations, custom design templates, security settings, naming conventions, compliance controls, and retention policies when creating new Teams or SharePoint sites.
Predefined Compliance Templates: Ensure all workspaces align with corporate governance standards and regulatory requirements by implementing standardized templates for site structure, metadata, and security.
Simplified Retention Management: Enforce organizational retention schedules by applying default policies to new workspaces, eliminating the risk of non-compliance.
Content Classification: Enable automatic classification of content using Microsoft Purview sensitivity labels and governance tools to manage sensitive data effectively.
User Empowerment: Allow end-users to create Teams and SharePoint sites quickly while ensuring all necessary compliance and governance settings are applied automatically.
Provisioning Hub for Centralized Management: The Provisioning Hub is an M365/Azure-hosted app that integrates seamlessly with the organization’s architecture, providing full control over the provisioning process and maintaining compliance with modern authentication and security guidelines.

Key Benefits of Automated Workplace Provisioning

Enhanced Governance and Compliance: Ensure all new workspaces comply with corporate Data Security and Data Governance policies, mitigating risks of data misuse or regulatory non-compliance.
Operational Efficiency: Automate manual configuration tasks, reducing the workload on IT teams and accelerating the provisioning process.
Consistency Across Workspaces: Maintain consistent structure, navigation, and retention policies across all Teams and SharePoint sites, improving user experience and management.
Scalable Compliance: Scale governance measures effortlessly across growing numbers of Teams and SharePoint sites, supporting organizational growth without compromising compliance.
Data Protection by Default: Ensure sensitive information is identified, labeled, and protected from the moment it is created, leveraging Microsoft Purview capabilities for classification and Data Loss Prevention (DLP).
Integration with Microsoft Purview: Extend Purview’s compliance and security features to Teams and SharePoint provisioning, ensuring data governance remains intact throughout the content lifecycle.