Keep what you need and delete the rest

Some companies still retain all information forever in Microsoft 365, and this has the following implications:

Increased storage cost – often millions of dollars for large organizations
Increased compliance risks – not GDPR compliant due to over-storage of privacy data
Increased e-discovery costs – large amounts of data need to be analysed
Less effective digital workplace – users drown in redundant, obsolete, and trivial when trying to find information
Copilot relaying wrong/outdated information – garbage in/garbage out

With the growing volume, variety, and velocity of digital information, risks and costs will continue to increase. Microsoft Purview Data Lifecycle Management and Records Management
can be used to:

Records/documentation is classified manually and automatic with Retention/Record/Regulatory Record Labels in Microsoft Teams and SharePoint
Non-record deletion policies automatically delete redundant, obsolete, and trivial information from Teams/SharePoint, OneDrive for Business, and Outlook/Exchange

Infotechtion has templates and blueprints to fast-track the implementation of Microsoft Purview Data Lifecycle Management and Records Management based on best practices.

Conversations

Apply shorter retention to 1:1 or group chats in Microsoft Teams.
Apply Longer retention to Posts and conversations in Microsoft Team channels.
Manage retention for Teams meeting recordings.

Communication

A Non-Record Deletion policy for emails.
An Information architecture for managing emails identified as long-term records.
A process for archiving records to support employee leaver process.

Files

A non-record deletion policy for files in OneDrive, Teams, SharePoint.
Auto-classification of all information matching the corporate retention classification scheme.
A disposition review process for audit of long-term records.

Infotechtion has successfully transitioned several large and global enterprises to modern automated Microsoft Purview Data Lifecyle Management and Records Management.

Our team is proud to be the pathfinders, to have successfully transitioned several large and global enterprises to modern automated Microsoft Purview Data Lifecyle Management and Records Management. We work closely with Microsoft Engineering to define and improve Microsoft Data Security and Data Lifecycle Management offerings for Microsoft 365 and beyond.

One of Infotechtion’s large customers is now automatically deleting 1 billion files and emails per year using the above approach. Another large customer saved 4MUSD by replacing their legacy content management system with Microsoft 365 and SharePoint Online for records management.

Price is from USD 75,000 / EUR 75,000 excl. VAT
for blueprint and proof-of-concept.

Use Infotechtion ARM to expand and extend Microsoft Purview functionality to SharePoint, fileservers, Azure files and other solutions

Identity and delete redundant, obsolete, and trivial data (ROT) incl. duplicates
Review, set, and/or correct wrong Sensitivity label classifications at scale
Review, set, and/or correct wrong Retention/Record label classifications at scale
Review and classify files that have not yet been classified at scale

Energy company standardizes on Microsoft 365

For collaboration and information management