Building a Solid Legal Shield: Using e-Discovery to Protect Your Data
What is e-Discovery?
Many organizations overlook the full potential of Microsoft 365’s e-Discovery tools. These tools are crucial for identifying and managing electronic data required for legal cases or internal investigations, helping businesses stay compliant with legal and regulatory standards while enhancing data security processes.
Microsoft’s e-Discovery is available in two tiers: Standard and Premium. The Standard version offers basic search functions across Exchange, SharePoint, and OneDrive, as well as the ability to place legal holds. While suitable for simpler cases, it lacks the depth and efficiency needed for more complex investigations.
Premium e-Discovery, however, provides advanced features such as case management, data analytics, and machine learning-assisted review, enabling quicker and more accurate handling of large datasets. It also integrates legal hold notifications and allows data export for external review, ensuring a higher level of compliance and reducing risks.
While Standard e-Discovery addresses basic needs, Premium offers the comprehensive tools necessary for large-scale legal cases and data governance, making it the superior choice for organizations focused on efficiency and legal preparedness.
Why e-Discovery?
For large organizations, Microsoft Purview eDiscovery (Premium) simplifies data management, speeds up legal investigations, and ensures compliance by providing an all-in-one solution for searching, securing, and analysing information across platforms, saving time and reducing costs.
Here are several compelling reasons to consider Microsoft Purview eDiscovery for your organization:
1. Everything in One Place
For big companies, managing data across different platforms can get messy fast. Microsoft Purview eDiscovery (Premium) keeps everything under one roof—whether it’s emails, files in SharePoint, chats in Teams, or even content from non-Microsoft platforms like Slack or Zoom. This reduces the need for multiple tools and makes it easier to find what you need without risking data loss or breaches.
2. Smarter Tools to Save Time
Larger organizations generate a ton of data, and manually sifting through it can take forever. Microsoft’s advanced machine learning helps filter out irrelevant information, prioritizing the most important files for your legal case or internal investigation. This not only speeds things up but also cuts down on the costs associated with long data reviews.
3. Legal Hold Made Easy
When it comes to litigation, placing a hold on data so nothing gets deleted is crucial. eDiscovery (Premium) allows you to easily set legal holds across all your data sources, ensuring you’re compliant with legal regulations. Plus, it includes built-in tools to notify key staff and track that they’ve acknowledged the hold, which helps minimize errors.
4. Supports Diverse Files and Systems
Microsoft’s eDiscovery solution isn’t just for emails or documents in Office—it supports hundreds of file types and can collect data from third-party apps. This is important for big companies that use a wide range of tools and need to ensure no critical data slips through the cracks.
5. Cost-Effective and Efficient
By offering an end-to-end solution, eDiscovery (Premium) reduces the need to jump between systems, cutting down on administrative tasks and saving you money. Its integration with Microsoft Purview also ensures that your organization is ready for any legal or regulatory demands without needing additional services.
Maximising eDiscovery Utilisation
To fully maximize your organization’s use of Microsoft Purview eDiscovery, start by integrating it into your broader governance and compliance strategy. Make sure your teams are trained on how to perform advanced searches, apply legal holds, and leverage predictive coding features to reduce the volume of data for review.
Also, focus on automating workflows and using analytics to gain insights into your organization’s data patterns, ensuring that you’re meeting legal and regulatory obligations efficiently. Regular audits and updates of your eDiscovery policies can help optimize these processes further.
How We Can Help
Infotechtion specialises in deploying and optimizing Microsoft Purview eDiscovery for organizations of all sizes. Whether you are looking to implement eDiscovery for the first time or need to streamline your current processes, we offer end-to-end services including deployment, customization, and integration with your existing systems.
Our team can also provide tailored training and ongoing support to ensure that your organization leverages the full potential of eDiscovery, improving compliance and reducing costs related to data management and legal investigations.
Feel free to reach out to us at contact@infotechtion.com. We look forward to hearing from you.
