Automate Disposition Management for Cost-Effective Compliance

Disposition Management:
Streamlining and Automating Disposition Activities

Efficiently manage and control disposition activities with enhanced automation and insights.

The Challenge of Disposition Management

As organizations deal with increasing volumes of digital records, manual disposition reviews at the end of retention schedules have become a costly and time-consuming process. Key challenges include:

High Resource Costs: Reviewing records individually through Purview’s native functionality takes significant time. For example, a manual review of 1 million records could require thousands of days of effort.
Lack of Organization: Purview’s native disposition reviews are unstructured and require reviewing one document at a time, slowing down workflows and creating inefficiencies.
Limited Insights: Without aggregated views or reports, it’s challenging to track and analyze disposition activities across business units, regions, or teams, leaving gaps in governance.
Scattered Ownership: Assigning disposition responsibilities across multiple SharePoint sites or Teams without a unified framework leads to inconsistencies and delays in execution.
Compliance Risks: Failure to efficiently manage disposition activities increases the risk of retaining unnecessary records or not meeting regulatory requirements.

Infotechtion’s Solution for Disposition Management

Infotechtion’s Disposition Management solution revolutionizes the way organizations handle disposition reviews. Leveraging Microsoft Graph APIs and Power BI, the solution delivers advanced automation, insights, and centralized control to simplify and streamline the disposition process.

Key Features and Capabilities

Aggregated Disposition Workflows
–Group disposition notifications and automate workflows to notify reviewers via email with comprehensive reports.
– Schedule reviews quarterly or annually to align with organizational goals and compliance mandates.
Enhanced Reviewer Assignments
–Assign disposition ownership at granular levels, such as specific SharePoint Sites or Teams, ensuring accountability.
– Customize workflows to include SharePoint custom metadata for more informed disposition reviews.
Centralized Dashboards and Insights
–Utilize advanced Power BI dashboards for real-time disposition statistics across business units, countries, or functions.
– Track key metrics, such as records pending review, disposition timelines, and compliance statuses.
Improved Review Experience
–Apply advanced filters and views to prioritize and segment records for disposition.
– Provide reviewers with aggregated reports of records ready for review, reducing repetitive tasks and inefficiencies.
Integration with Purview Compliance Tools
– Synchronize with Microsoft Purview Audit Logs to track and analyze records-related audit events.
– Ensure compliance with Data Security and Data Governance regulations by integrating with Purview’s native retention policies.
Long-Term Digital Preservation
–Archive digital records into Azure Storage or other long-term digital preservation solutions after disposition to optimize storage and maintain compliance.

Benefits of Infotechtion’s Disposition Management

Efficiency Gains: Automate disposition workflows and aggregate notifications to significantly reduce the time spent on manual reviews.
Granular Control: Assign responsibilities at workspace levels to enhance ownership and accountability.
Enhanced Visibility: Leverage centralized dashboards for a holistic view of disposition activities across the organization.
Regulatory Compliance: Align with industry standards for records management and data governance, ensuring compliance with retention policies and legal requirements.
Cost Optimization: Save on operational costs by minimizing manual efforts and archiving records to cost-effective long-term storage.
Future-Ready Solution: Built on Microsoft Purview, Infotechtion’s solution is designed to adapt to evolving business needs and regulatory changes.

Revolutionize Disposition Management
with Infotechtion

Infotechtion’s Disposition Management enables organizations to address the challenges of manual reviews, streamline workflows, and ensure compliance with regulatory requirements. By integrating with Microsoft Purview, the solution delivers a powerful combination of automation, insights, and control to transform how businesses handle disposition activities.

Disposition Management:
Streamlining and Automating Disposition Activities

The Challenge of Disposition Management

Infotechtion’s Solution for Disposition Management

Key Features and Capabilities

Benefits of Infotechtion’s Disposition Management

Revolutionize Disposition Management
with Infotechtion

Email

contact@infotechtion.com

Socials

Get in touch today.

Job application.

Job application.

Disposition Management: Streamlining and Automating Disposition Activities

The Challenge of Disposition Management

Infotechtion’s Solution for Disposition Management

Key Features and Capabilities

Benefits of Infotechtion’s Disposition Management

Revolutionize Disposition Management with Infotechtion

Email

contact@infotechtion.com

Socials

Get in touch today.

Job application.

Job application.

Disposition Management:
Streamlining and Automating Disposition Activities

Revolutionize Disposition Management
with Infotechtion