Prepare for the Digital Transformation of
Network Drives – Enterprise Level
Updated: Sep 6, 2020 The first step in cleaning a shared drive is to make sure the right people are involved. Cleaning and organizing the content on shared drives requires input from a number of constituencies. All of the following groups will benefit from an organized share drive, so they should all be willing to participate […]
Prepare for the Digital Transformation of Network Drives – User Level
Naming conventions are not just polite. These dos and don’ts are helpful for human beings using the file shares, but they also help establish criteria that indexing software and auto-classification leverages to build. Do: Spend the time to establish common spellings for common entities. In other words, spell out Department of Justice rather than using […]
Prepare for the Digital Transformation of
Network Drives – Workgroup level
Updated:Sep 6, 2020 Previous Post:Prepare for the Digital Transformation of Network Drives – Enterprise Level Departmental or workgroup shares have evolved over time, usually with little guidance or structure. Often, at the root level, we find file structures organized around: Organizational units identified with acronyms. Organizational units and acronyms change over time, making indexing and […]
Prepare for the Digital Transformation of Network Drives – Workgroup level
Departmental or workgroup shares have evolved over time, usually with little guidance or structure. Often, at the root level, we find file structures organized around: Organizational units identified with acronyms. Organizational units and acronyms change over time, making indexing and classification less accurate. Individuals’ names (Bob’s folder). After Bob leaves the organization, nobody will ever […]
Microsoft Records Management – is this for you?
Microsoft announced last week that records management with Microsoft 365 is now available with the following functionality: Label content as a record. Create and publish retention labels that declare content as a record that can then be applied by end users or auto.-applied by identifying sensitive information, keywords, or content types. Migrate and manage your […]
Digital Transformation at Warp Speed
On an earning’s call a week ago, Microsoft CEO Satya Nadella noted that during April, driven by the need for organizations to quickly come up with a remote working and collaboration platform, the Teams platform added 31 million new daily users – in a single month. To put the hockey stick nature of that […]
Transforming Network Shared Drives for M365
Updated: May 24, 2020 The largest collection of unstructured and ungoverned content in most organizations is the shared network drive. The mere existence of this content means that your organization is likely under-compliant in a number of critical areas, mostly because this information is so hard to see and manage. It is therefore also difficult to […]
Records Management in SharePoint
Online – information lifecycle model
Updated: Sep 6, 2020 The value of information changes over time, and an information lifecycle model will help you to manage this in Microsoft Office 365. It is not only about preserving information assets, but also getting rid of redundant, outdated, and trivial (ROT) data and content. The benefits of getting rid of ROT include: Improved […]
When Work Happens in Office 365 –
upgrade or replace your ECM system?
Updated: Sep 6, 2020 Most organizations rely on one or more Enterprise Content Management (ECM) systems to manage documents and records, but realize that the systems could be improved. Too much manual process Slow performance Poor user experience Expensive to maintain and support Information is still stored in too many places This often means that ECM […]
Metadata for Microsoft Teams and SharePoint Online to improve search and automate records management
I still meet now and then IT managers that don’t get the value of using metadata to manage unstructured content such as text documents, images, and video. They claim metadata is the old approach, and the new approach is using search with machine learning and artificial intelligence to manage unstructured content. In iTunes, how […]
