Records Management in SharePoint
Online – information lifecycle model
Updated: Sep 6, 2020 The value of information changes over time, and an information lifecycle model will help you to manage this in Microsoft Office 365. It is not only about preserving information assets, but also getting rid of redundant, outdated, and trivial (ROT) data and content. The benefits of getting rid of ROT include: Improved […]
When Work Happens in Office 365 –
upgrade or replace your ECM system?
Updated: Sep 6, 2020 Most organizations rely on one or more Enterprise Content Management (ECM) systems to manage documents and records, but realize that the systems could be improved. Too much manual process Slow performance Poor user experience Expensive to maintain and support Information is still stored in too many places This often means that ECM […]
Metadata for Microsoft Teams and SharePoint Online to improve search and automate records management
I still meet now and then IT managers that don’t get the value of using metadata to manage unstructured content such as text documents, images, and video. They claim metadata is the old approach, and the new approach is using search with machine learning and artificial intelligence to manage unstructured content. In iTunes, how […]
Records Management in SharePoint Online – Disposition Reviews
Updated: Sep 6, 2020 What should happen to records at the end of the retention schedule? For records Management with Office 365, you have 3 out-of-the-box options: Automatic Deletion, Disposition Review, or Do Nothing. This can also be customized to meet other requirements, e.g. transfer to archive. Triggering a disposition review at the end of […]
Records Management in SharePoint Online – Event Based Retention
Updated: May 7, 2020 You should know by now that the key to managing records in Office 365 is not SharePoint Online, but Retention and Record labels. Many organizations have retention starting with an event instead of date-based retention. The event could be contract expiry date, closing facility, an employee leaving the organization, and that […]
M365 E3 vs E5 Information Protection & Governance license – what do you need to manage records?
Updated: May 24, 2020 Microsoft changed last year their license structure, and it is often difficult to understand what you need of licenses to manage and protect information and records in Microsoft 365 (M365). Many organizations have the M365 E3 license which now include the following features for managing and protecting information. M365 E3 license […]
How to ensure compliance with Microsoft Teams?
Updated: Sep 6, 2020 Many business have become virtual businesses overnight (due to COVID-19 effect), and this creates new challenges for ensuring information governance and legally defensible compliance. As you collaborate both internally and externally (guests), we enable your Team’s configuration to protect and govern all data and demonstrate increased levels of compliance. In this post, […]
Records Management in SharePoint Online – configuration options
Few enterprises found SharePoint on-premise good enough for managing corporate records, but this has changed with Microsoft 365 (M365). The key to managing records in M365 is not SharePoint Online, but E5 Information Protection & Governance to simplify and automate records management with record labels. How enterprise ready is this? One of our global […]
How to plan content migration with auto-categorization/indexing tools?
Updated: Sep 6, 2020 A wealth of information about an organization’s history, knowledge, and value resides on shared network drives and other ungoverned locations. Most organizations have no idea how to tap into that wealth to benefit the enterprise. When establishing an information governance program for O365, companies face a myriad of issues related to this […]
Office 365 Compliance features
Updated: Sep 6, 2020 Microsoft Office 365 has a lot of tools to ensure compliance, and I will in this blog post cover some of the most important ones. Office 365 compliance features come with challenges – but also opportunities – for transforming governance and protection of corporate information, read more about the impact of Office […]
