Prepare for the Digital Transformation of
Network Drives – Enterprise Level
Updated: Sep 6, 2020 The first step in cleaning a shared drive is to make sure the right people are involved. Cleaning and organizing the content on shared drives requires input from a number of constituencies. All of the following groups will benefit from an organized share drive, so they should all be willing to participate […]
Prepare for the Digital Transformation of Network Drives – User Level
Naming conventions are not just polite. These dos and don’ts are helpful for human beings using the file shares, but they also help establish criteria that indexing software and auto-classification leverages to build. Do: Spend the time to establish common spellings for common entities. In other words, spell out Department of Justice rather than using […]
Prepare for the Digital Transformation of
Network Drives – Workgroup level
Updated:Sep 6, 2020 Previous Post:Prepare for the Digital Transformation of Network Drives – Enterprise Level Departmental or workgroup shares have evolved over time, usually with little guidance or structure. Often, at the root level, we find file structures organized around: Organizational units identified with acronyms. Organizational units and acronyms change over time, making indexing and […]
Prepare for the Digital Transformation of Network Drives – Workgroup level
Departmental or workgroup shares have evolved over time, usually with little guidance or structure. Often, at the root level, we find file structures organized around: Organizational units identified with acronyms. Organizational units and acronyms change over time, making indexing and classification less accurate. Individuals’ names (Bob’s folder). After Bob leaves the organization, nobody will ever […]
Transforming Network Shared Drives for M365
Updated: May 24, 2020 The largest collection of unstructured and ungoverned content in most organizations is the shared network drive. The mere existence of this content means that your organization is likely under-compliant in a number of critical areas, mostly because this information is so hard to see and manage. It is therefore also difficult to […]
How to plan content migration with auto-categorization/indexing tools?
Updated: Sep 6, 2020 A wealth of information about an organization’s history, knowledge, and value resides on shared network drives and other ungoverned locations. Most organizations have no idea how to tap into that wealth to benefit the enterprise. When establishing an information governance program for O365, companies face a myriad of issues related to this […]
