Time to cut costs: Consolidate content management and storage locations
Most enterprises have a myriad of content management/storage solutions like M365, SharePoint on-premise, network shared drives, FSS (e.g. Box, DropBox), and ECM systems (e.g. OpenText, Alfresco, Hyland). Infotechtion clients with up to 100k+ users operating in highly regulated industries have tested and concluded that M365 can replace most legacy content management/storage solutions. This significantly improves […]
The Needs of the Organization
If you are in an Information Governance position in your organization, you have an opportunity to smooth out the traditional conflict that governance has with the people who work in your organization. The conflict can arise because the needs of the organization do not always match the needs of the individual worker. Here are the […]
Digital Transformation and Cloud Migration – A Content Assessment
The rise in virtual meetings in Teams, as well as the time and effort that Microsoft has put into M365, means that organizations now have access to amazing Information governance technologies and compliance features. Whether or not your organization is taking advantage of all those capabilities, with an E3 license or an E5 license, is […]
How to Fast-Track Cloud Migration to Reduce Costs and Risks
Many enterprises have files stored in a myriad of legacy IT systems. This could be network drives / file shares, legacy content management systems, Box, DropBox, etc. Each system costs money to maintain and support, and there is an opportunity reduce operating costs and risks by replacing the legacy IT system with Microsoft Office 365 […]
Information Governance Data Mapping
Data mapping is a key activity while determining information architecture, information flow, and manage data privacy / regulatory risks. Once you know the risks associated with information, a data map can be an effective tool in prioritizing the transition of information to a compliant destination or making disposition decisions. What is the Interactive Information […]
Transforming Network Drives – How do I get there?
Once you have cleaned and prepped your file shares, it is time to get painting. These are the steps you will go through to digitally transform your shared drives AND migrate content into your M365 environment when the time comes. Step 1 – Prep – You can do this NOW! • Using both policy and […]
Prepare for the Digital Transformation of Network Drives – User Level
Naming conventions are not just polite. These dos and don’ts are helpful for human beings using the file shares, but they also help establish criteria that indexing software and auto-classification leverages to build. Do: Spend the time to establish common spellings for common entities. In other words, spell out Department of Justice rather than using […]
Prepare for the Digital Transformation of Network Drives – Workgroup level
Departmental or workgroup shares have evolved over time, usually with little guidance or structure. Often, at the root level, we find file structures organized around: Organizational units identified with acronyms. Organizational units and acronyms change over time, making indexing and classification less accurate. Individuals’ names (Bob’s folder). After Bob leaves the organization, nobody will ever […]
Microsoft Information Governance with Project Cortex
An introduction to Project Cortex Its a new Microsoft 365 product designed to create a knowledge network from enterprise content, managing large volumes of enterprise content through a suite of AI capabilities to analyze content, and extract key information/metadata to connect similar extracted information into logical knowledge topics across Microsoft 365. Project Cortex is built […]
